It’s every contractor’s worst nightmare—you’ve done the work, paid for your materials, paid your workers (mostly on your own dime) and now the homeowner isn’t answering the phone. What do you do next? Well, you can only call, send emails, or even drop by your customer’s office with donuts so many times, so let’s talk about your legal option: the mechanic’s lien.
A mechanic’s lien (also called a “materialman’s lien”) gives you a legal interest in the property you built or improved. It places a “hold,” so to speak, on the property so that the homeowner cannot sell the property without paying you first. The lien gives you priority ahead of any existing mortgage or lien (excluding a purchase money mortgages) and any subsequent mortgage or lien, meaning you get paid first in the event of a home sale or foreclosure.[1] You can even use a mechanic’s lien to force the homeowner into foreclosure so that you get paid for the amount that you’re owed from the proceeds of the foreclosure sale.[2]
How do you take advantage of this statutory protection? Keep reading.
In Arkansas, residential contractors must give the homeowner notice before you begin the work. This notice must state clearly that if they fail to pay you, you have the option of filing a lien on the property.[3] You can send this notice separately from your contract and, if you send it via certified mail, you don’t have to get it signed.[4] However, the easiest thing to do is include it in your contract. The notice must be given before work starts and it must be listed verbatim, in all caps and bold type.[5] We advise working with your attorney to include this language in your contracts so that you are always protected.
The consequence of not properly providing the notice before work begins (and getting it signed when required) is not being able to file a lien.[6] There is one exception to this rule, but it is very narrow. If you supply a performance and payment bond, or if the transaction is a direct sale to the homeowner, the notice isn’t required.[7] A direct sale is where the homeowner orders materials or services from the lien claimant, and the lien claimant is not a home improvement contractor or a residential building contractor.[8]
NOTE: In the past, there was an absolute bar to any recovery if the Important Notice was not, however, the legislature changed this language in the 2021 legislative session to allow for a suit on contract.
So, now that you’ve gotten the notice signed prior to starting the job, you need to keep track of the dates that work is performed. This is because the lien must be filed within 120 days of when the work was completed.[9]Because of this, you should keep notes on when each job starts and finishes so that you have a clear sense of the time frame.
Once you’ve completed the job, and your client stops paying you, it’s time to start moving. To enforce your lien rights, you have to first send a 10-day notice of intent to file lien to the homeowner. The notice of lien is a separate notice from the original notice you sent at the outset of the contract; That original notice is the “important notice to owner” that alerts the homeowner that you have the option to file a lien if you’re not paid, whereas the 10-day notice of lien is your warning that you intend to file the lien.
The 10-day notice of lien may be served by:
Most frequently, these notices are served by mail due to the cost savings involved and the ease of verification (first-class certified mail, restricted delivery, return receipt requested runs about $13.00 whereas a service processor can be anywhere from $40-$75 in our jurisdiction, even more when rushed). However, this method also creates timing issues. To address those, let’s take a look at the process as laid out in the statute:
“When served by mail, the service shall be: Complete when mailed; and verified by a return receipt signed by the addressee or the agent of the address, or a returned envelope, postal document, or affidavit by a postal employee reciting or showing refusal of the notice by the addressee or that the item was unclaimed.”[11]
While the statute states that the service is complete when mailed and verified, the verification comes at the time of delivery or the return of the unclaimed or refused item. The code then goes onto say that “if the delivery of the mailed notice is refused by the addressee or the item is unclaimed: the lien claimant shall immediately send the owner of the building or improvement a copy of the notice by first class mail and may proceed to file his or her lien.”[12] Based on the text of this statutes, and to ensure proper perfection of the lien, we advise our clients to read this as “service is complete when delivered.”
So, should you wait until day 109 to reach out to your attorney? Not unless you want to be on your attorney’s list of least-liked clients and increase your legal expenses! Once your invoice hits that 45 or 60-day mark, it’s wise to start thinking about whether you need to engage your attorney.
Here’s a timeline that helps outline these steps:
Once you’ve delivered the 10-day notice, you must wait the requisite 10 days and then your attorney can help you file the lien (within 120 days of the day of completion).[13] Once the lien is filed, you have 15 months to act upon the lien.[14] No contractor goes into a job wanting to file a lien on a property, but hopefully you now have a basis of knowledge to help you cover your bases.
One last thing—laws can always change.
We have provided a list of the relevant laws, but we suggest checking in with our firm every year or so to make sure your contracts and practices are still compliant with state laws.
Citations
[1] A.C.A. § 18-44-110(b),(c)
[2] A.C.A. § 18-44-110(b)(2)
[3] A.C.A. § 18-44-115(a)(7)
[4] A.C.A. § 18-44-115(a)(2)
[5] A.C.A. § 18-44-115(a)(3 & 7)
[6] A.C.A. § 18-44-115(a)(4)
[7] A.C.A. § 18-44-115(8(A)
[8] A.C.A. § 18-44-115(8(B)
[9] A.C.A. § 18-44-117(a)(1)
[10]A.C.A. § 18-44-114 (b)(1)
[11] A.C.A. § 18-44-114(b)((2)(B)(i)
[12]A.C.A. § 18-44-114(b)(2)(B)(ii)
[13 A.C.A § 18-44-117(a)(1)
[14 A.C.A § 18-44-119
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